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3 Ways You Could Be Missing Out on RFID’s Benefits

3 Ways You Could Be Missing Out on RFID’s Benefits

The benefits of digital asset management (DAM), including RFID, are a hot topic these days. RFID applications are available for any sort of business. But owners and managers of organizations in the service sectors, from finance and law to healthcare and education, may think RFID is just an inventory tool for the retail and logistics sectors.

If you think your enterprise couldn’t benefit from RFID, think again.

  1. Asset Tracking – Ever notice how there are never enough chairs in the conference room? Furniture, laptops, and other work tools have a way of wandering from their assigned locations. RFID tags keep tabs on the location of these peripatetic items, as well as providing information on their age and condition. Office and facility managers can easily identify aging furnishings that need repairs or replacement, and pinpoint the location of every physical asset. Plus when inventory time comes, the RFID system can deliver a document listing the assigned value of each item currently in the facility, making financial reporting quicker and simpler. What is does it cost your business to update capital inventory records by hand?
  2. Personnel Tracking – In busy public settings like hospitals or schools, knowing the location of key personnel can save time, or even save a life. RFID-enabled personnel badges keep track of people’s movements and current whereabouts so no time is wasted when someone is urgently needed. RFID personnel badges work with an institution’s security system to manage access to restricted areas and maintain safety. And in emergency situations, an RFID system can tell first responders who is inside and where they are. What is the dollar value of RFID-managed security and safety?
  3. Document Tracking – We always advocate converting paper documents to digital documents via a well-planned digitization program; imaged documents are secure, shareable with teams, and save the real estate costs of large file rooms. But in many offices there are documents that need to be retained as paper even if they have been imaged. Paper files are easy to lose or misplace (one of the advantages of digitization), but with the addition of small, inconspicuous RFID tags, the location of a file can be tracked throughout an office. Doorway RFID readers monitor the movement of files from one room to another, and files can be located with a quick look at the tracking record. PricewaterhouseCoopers estimates an average of 25 extra hours to recreate a lost document; how much would that cost your business?

Keep in mind that RFID, unlike bar codes, doesn’t require direct sight lines to record and track business assets carrying RFID tags. Once items or personnel are assigned their unique RFID tag, doorway readers track their movements automatically as they pass from one room to another. And inventory updates can be as simple as walking into a room and pressing a button on an RFID reader. You’ll instantly collect data on all the capital assets the room contains; no need to look through cabinets and underneath furniture to read bar code IDs. RFID is a timesaver, and like its other benefits, that translates into money.

RFID systems come in many shapes and sizes, and can be scaled up or down to suit your organization’s needs. When you start adding up the costs of lost documents, lost equipment, and lost time, it’s clear that you shouldn’t miss out on the benefits of RFID.

Photo © virojt / AdobeStock

What’s Holding Back Your Remote Work Force’s Productivity?

What’s Holding Back Your Remote Work Force’s Productivity?

Everyone is working remotely these days. Knowledge workers, client service workers, coders, even professionals like lawyers and doctors, are doing business outside the traditional office setting. A Stanford University study found remote work yielded tremendous productivity gains – a 20% increase, in fact. But without the right infrastructure, productivity can actually drop. What does your business need to do to ensure your remote workers are supported for maximum productivity?

  1. Document Accessibility/Findability: Remote workers need to reference a variety of documents. Data on paper documents isn’t easily accessed or shared. But if those paper documents are converted to electronic format via an digitization program, distributed team members can locate the information they need, with electronic speed. And you can be confident that sensitive data is accessible only by authorized users.
  1. Personal Lockers: There are times that remote workers need to come in to the office. But no one comes to the office empty-handed. Remote workers without assigned desks or private offices need a place to stash their stuff. Secure lockers provide remote workers with safe storage for their personal items, letting them focus on work instead of hunting for a place for their bags, lunches, and electronic devices.
  1. Technology Storage: If you’re providing laptops and cell phones to your remote teams, the nature of your business may require a high degree of security for that distributed electronic equipment. Portable technology storage like the Intellerum line of products keeps the equipment safe in off-site locations, and keeps devices powered up and ready for your remote teams to use.

Increased productivity is just one of the benefits of a remote workforce, benefits which have a direct positive impact on the bottom line. Employee satisfaction and retention are improved, with a resulting reduction in recruiting and onboarding costs. Sick days are reduced, keeping workflows on track.

Most impressive are the real estate savings: $10,000 per employee, per year, as reported in Forbes. With such a quantifiable benefit, remote working is here to stay. Make sure your distributed workforce has the right productivity tools, and watch your profits grow.


Photo © ASDF / AdobeStock