Google, Bing, and all the other online search engines have raised the bar for information accessibility. We have come to expect, in mere seconds, the answers to queries that used to take many man-hours of research and compilation. Such easy access to data is a great time-saver for any business operation, and as we all know, time is money. But if your business operations rely on paper documents, you may feel there’s a lot of staff time spent hunting down data stored on paper, whether it’s a single document in a file folder, or a single sentence buried within that document. If you think it’s reducing your profitability to operate this way, you’re right.
Findability is the key to speeding up your document searches, and the best way to improve findability is to convert your paper documents to digital documents.
Imaging, also known as document conversion, is much more than creating a simple PDF. Digital e-documents are searchable and sortable. They are essentially “smart” documents, and because they are stored on a server, your data’s findability rate is as fast as a search engine. Instead of having to go look for data in a file cabinet, the data comes to you. It’s like having your own internal Google for your documents. And while Google’s documents are public, your imaged documents are accessible only to your authorized users.
Information is an asset. Likewise, your team’s time is an asset. When you improve document findability, you maximize the value of your informational assets. Your team is able to get vital information quickly, and everyone remains focused on your organization’s primary mission, with all the assets – information and time – working together to increase throughput. And as economists tell us, increased throughput will lead to increased profitability.
Findability could be your success tool to improving productivity and profitability. A document organization specialist will help point you to the right system for your enterprise.
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