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3 Ways You Could Be Missing Out on RFID’s Benefits

3 Ways You Could Be Missing Out on RFID’s Benefits

The benefits of digital asset management (DAM), including RFID, are a hot topic these days. RFID applications are available for any sort of business. But owners and managers of organizations in the service sectors, from finance and law to healthcare and education, may think RFID is just an inventory tool for the retail and logistics sectors.

If you think your enterprise couldn’t benefit from RFID, think again.

  1. Asset Tracking – Ever notice how there are never enough chairs in the conference room? Furniture, laptops, and other work tools have a way of wandering from their assigned locations. RFID tags keep tabs on the location of these peripatetic items, as well as providing information on their age and condition. Office and facility managers can easily identify aging furnishings that need repairs or replacement, and pinpoint the location of every physical asset. Plus when inventory time comes, the RFID system can deliver a document listing the assigned value of each item currently in the facility, making financial reporting quicker and simpler. What is does it cost your business to update capital inventory records by hand?
  2. Personnel Tracking – In busy public settings like hospitals or schools, knowing the location of key personnel can save time, or even save a life. RFID-enabled personnel badges keep track of people’s movements and current whereabouts so no time is wasted when someone is urgently needed. RFID personnel badges work with an institution’s security system to manage access to restricted areas and maintain safety. And in emergency situations, an RFID system can tell first responders who is inside and where they are. What is the dollar value of RFID-managed security and safety?
  3. Document Tracking – We always advocate converting paper documents to digital documents via a well-planned imaging program; imaged documents are secure, shareable with teams, and save the real estate costs of large file rooms. But in many offices there are documents that need to be retained as paper even if they have been imaged. Paper files are easy to lose or misplace (one of the advantages of imaging), but with the addition of small, inconspicuous RFID tags, the location of a file can be tracked throughout an office. Doorway RFID readers monitor the movement of files from one room to another, and files can be located with a quick look at the tracking record. PricewaterhouseCoopers estimates an average of 25 extra hours to recreate a lost document; how much would that cost your business?

Keep in mind that RFID, unlike bar codes, doesn’t require direct sight lines to record and track business assets carrying RFID tags. Once items or personnel are assigned their unique RFID tag, doorway readers track their movements automatically as they pass from one room to another. And inventory updates can be as simple as walking into a room and pressing a button on an RFID reader. You’ll instantly collect data on all the capital assets the room contains; no need to look through cabinets and underneath furniture to read bar code IDs. RFID is a timesaver, and like its other benefits, that translates into money.

RFID systems come in many shapes and sizes, and can be scaled up or down to suit your organization’s needs. When you start adding up the costs of lost documents, lost equipment, and lost time, it’s clear that you shouldn’t miss out on the benefits of RFID.

Photo © virojt / AdobeStock

Built For First Responders: The Station Design Awards

Built For First Responders: The Station Design Awards

The Oscars and the Emmys may be better known, but the Station Design Awards, honoring outstanding fire station design, have a much more direct effect on communities across America. When fire stations are designed to support first responders’ wellbeing, communities benefit from better firefighting and EMT service. And when stations are designed to encourage interaction with the community, everyone benefits from better fire prevention awareness and involvement.

Fire stations present some unique design challenges, including:

  • equipment contaminated by hazardous materials encountered in fires
  • engines’ carbon monoxide exhaust intruding into fire station living areas
  • common areas that allow for multiple activities without noise or space conflicts
  • secure storage for bulky “turnout” protective gear, uniforms, and personal items
  • sleeping areas that promote good sleep habits for high-functioning first responders

Last year’s award winners came from all parts of the U.S., from Washington State to Texas to Ohio to South Carolina. The judges looked particularly at zone designs (separating contaminated “hot” zones from the “cold” zone of living areas); sleeping areas that balanced isolation against privacy needs; and fire station building security. In stations where interactions with the public are common, and even encouraged, any access to administrative and living areas still has to be controlled. Equipment, turnout gear, and firefighters’ personal property must be stored safely in cages and lockers.

Writing in, Janet Wilmoth reviewed station design trends reported by architects involved in station design. In addition to green design and LEED certification, these design professionals are seeing more indoor recreation spaces – which help reduce stress and build camaraderie – and the addition of community rooms and small walk-in clinics which improve outreach to the neighborhoods served by these fire stations.

This year’s Station Design Awards will be announced in November. Best of luck to all the entrants, along with thanks to first responders everywhere for their service.


Photo © MonkeyBusiness / AdobeStock

Is This A Great Country Or What?

Is This A Great Country Or What?

Here in America we have a deep appreciation for the men and women who keep our country safe. Funds raised at the recent IFMA Capital Chapter annual golf tournament benefited the Willing Warriors, an organization supporting our wounded warriors in their recuperation. National Office Systems was honored to sponsor the first hole of the tournament, complete with a fund-raising raffle and cigar bar. The lucky raffle winner: Marlene Gardner from FurnitureSpeak. NOS’ own Jon LeSage, a PGA pro in his off hours, provided free putting lessons before the tournament, while Joe Alvarez and Chris Montgomery of NOS teamed up with business partners Carl Couey and Mike Brennan to bring home the tournament trophy. Far more important, however, was the support given to the Willing Warriors. Where else can you join in fellowship with industry colleagues to experience the team-building value of athletics, amid the beauty of a spring day on a world-class golf course, AND raise money to assist our nation’s finest? Is this a great country or what?





#proudtoservethenationscapital #NOS #IFMA #willingwarriors


(Golf and flag photo © tatomm/Fotolia)

What Is The U.S. Army’s “Treasure Room?”

What Is The U.S. Army’s “Treasure Room?”

The Army has a large stockpile of outdated, outmoded weapons stored at Virginia’s Ft. Belvoir – but not because it expects to ever use these old weapons. The firearms, and thousands of other military artifacts, are in a storage facility awaiting the completion of The Center of Military History. (See our October 2014 post about this museum.)

The storage facility, fondly referred to as the Treasure Room, contains some very unusual items in addition to old weapons, and Business Insider lists some of the most exceptional, including:

  • Uniform items belonging to the Buffalo Soldiers, the legendary African American soldiers who served on the American frontier immediately after the Civil War.
  • Enemy flags and propaganda captured in wartime.
  • Paintings created by active-duty soldiers, depicting their interpretations of war and military life.

Business Insider’s story includes a video showing some of the historic artifacts in their current storage racks, with commentary from some of the dedicated historians and artists who work in the facility – an inspiring preview of the collections which will eventually be available for public viewing.


Photo © Daniel Thornburg – Fotolia

When Gun Storage Fails

When Gun Storage Fails

No one would dispute the need to store guns safely and account for them properly. Whether the lawful gun owners are private citizens, law enforcement agencies, or the military, their unsecured weapons can fall into the wrong hands and threaten public safety and innocent lives. A case in point – the recent theft of guns from the Army Reserve Center in Worcester, Massachusetts.

Authorities discovered more than 16 weapons, ranging from handguns to M4 rifles, had been stolen during a break-in. An FBI spokesperson stated that there was no evidence of links to terrorist activity, and added that the stolen guns have now been placed on a list of missing weapons maintained by the National Crime Information Center (NCIC). Once stolen weapons enter the black market they are often used in criminal activity.

This incident underscores the need for secure gun storage, especially in settings such as police stations or military installations where there are large arsenals of weapons. Firearms best practices calls for a combination of secure racking storage and a weapons tracking system to inventory and track firearms assets.


Photo © Dani Simmonds – Fotolia

Thank You, IRS! The Equipment Purchase Deduction

Thank You, IRS! The Equipment Purchase Deduction

As the end of the year approaches, the IRS has a little holiday gift for businesses looking for last-minute ways to boost their tax deductions. It’s the Section 179 tax rule, which permits the deduction of the full purchase price of business equipment, up to $25,000. As explained by the tax watchers at, this deduction can be a significant business stimulus.

New equipment put into service this year by December 31st can be deducted from your business’s gross income under Section 179. It’s that simple. And everything we provide – high density storage systems, RFID systems, modular furnishings, for example – qualifies for the deduction.

More good news: When you add in depreciation, the total tax reduction is even greater. This calculator from Crest Capital shows the savings. Review your company’s 2015 P&L, check with your tax professional, then give us a call.

Photo © nito – Fotolia