Here’s yet another important reason for converting your paper documents to digital imaged documents: the global pandemic. Whether you have switched to a hybrid office, or your business is classified as essential, your staff is touching paper documents every day. Those documents can be a transmission point, not just for the coronavirus, but for a host of other infectious agents as well.
The National Institutes of Health, UCLA, and Princeton University tested the longevity of covid-19 on various surfaces. They found that, in general, the smoother the surface, the longer the virus could live. Cardboard, rough and uncoated, was less likely to transmit the virus. Other forms of paper – smooth, coated printer paper of the type used in many business operations – provide a somewhat friendlier surface for the virus. The science is far from conclusive, and research is ongoing, but any reduction in risk is beneficial to everyone.
Paper is a high-touch element in any business. A few examples:
- Order forms– touched by the sales rep, the customer, the sales manager, the order filler, the file clerk
- Patient forms– touched by the desk personnel, the patient, the nurse, the physician, the lab, the accounting clerk, the file clerk
- Sales brochures– touched by the marketing coordinator, the sales rep, the customer, and (in the case of displayed brochures) the general public
It’s easy to see how viruses and bacteria can get passed around on paper, despite having all the recommended contagion measures in place. But when a document is imaged, it’s removed from the touch chain, and from the chain of potential contagion.
And in addition to breaking the contagion chain, you get all the other benefits of imaging, too. Imaged documents are readily accessible via electronic devices, speeding the flow of information. They are secure from loss, accidental damage, and unauthorized access. And they take up a fraction of the space of paper documents, reducing your storage footprint and your real estate costs.
We have advocated touchless technology for quite a while, not just for health reasons but for cost efficiency and for connectedness to the IoT. Imaging your paper documents is part of the wave of touchless tech that does more than just improve your business operations. It’s a risk management tool, keeping your staff and your community safer during and after the pandemic.
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