One Way to Fix Your Open Office Plan

The open office plan isn’t everything we’d hoped it would be. Once touted as the magic bullet for productivity, creativity, and collaboration, the open office plan in reality is too noisy, too public, and too distracting for heads-down workers. Rather than collaborating, employees use every tool at their disposal to claw back a tiny bit of personal space, isolating themselves with headphones and using email and texts to communicate with co-workers who are mere feet away, often at the same workbench.

Like business owners, facilities managers were initially enamored of the open office plan. Requiring fewer square feet per employee, the open office plan kept the cost of rent low, and the lack of interior walls reduced the build-out costs.

Facilities managers were among the first to hear the negative feedback around the open office concept, as staffers began requesting enclosed meeting rooms and sound-reducing measures. In an effort to achieve a balance between open areas and enclosed areas, facilities managers and designers have begun turning to a ready-made solution: the “phone booth” office pod. As reported in Fast Company, these micro-offices are fully enclosed, sound-proof, ventilated, and come complete with plug-and-play power for electronic devices. Businesses can add a string of these prefabricated offices within their existing open office space at a cost of a few thousand dollars each, without the disruption of construction.

There’s a downside, however. Although they’re small, micro-offices take up a certain amount of floor space, putting the squeeze on work space and storage space alike. Employees who are already feeling crowded are not likely to react positively to more encroachment on their work areas.

Files and supplies, on the other hand, never complain about having their storage space reduced. High density mobile shelving, rotary file cabinets, and lateral sliding files condense storage space into half the space of traditional shelves and cabinets. Moreover, these compact storage systems offer greater accessibility than old-school storage systems; search-and-retrieval times are reduced and productivity is improved.

Space-efficient storage systems provide the floor space needed to achieve the balance of open work spaces and enclosed, heads-down work spaces, preserving the overall office footprint while making room for everyone to do their best work. Businesses are learning that this balance will deliver the improvements in creativity and productivity originally promised by the open office concept.

 

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