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Even the federal government is getting in on the hybrid office trend. There are many good reasons to continue the combination of in-office work and remote work: high productivity, happy employees, and lower facilities overhead.

But there’s a security downside. It’s easy to lose track of the whereabouts of assets. Workers move documents, office equipment, even furnishings between home and office. Without a comprehensive check-out check-in system, business assets can fall through the cracks.

And missing assets are costly. Currently, the average office chair is $400. The average laptop computer is $1600. A single missing document is valued at an average of $120, and the cost could be far higher if the data contained in that document cannot be replicated. The cost of lost assets can easily outweigh the cost savings of a hybrid workplace.

This is where RFID can make a difference. You may think of RFID as a tool to manage your product inventory or secure your building’s entrances. In fact, the technology can be extended into other areas of asset management:

  • Office furnishings – Doorway-mounted RFID readers monitor the movements of furniture in and out of a room, or out of the building if you’re supplying furniture for your employees’ home offices.
  • Office equipment – The same doorway readers track RFID-tagged laptops, tablets, and cell phones. Paired with RFID personnel tags, you’ll know which employee has which electronic equipment.
  • Documents – Sensitive documents can be printed on paper with embedded RFID, and file folders can be RFID-tagged. Like furnishings and equipment, the documents are monitored as they are moved around the office, and tracked if they are taken out of the office.

Can you manually track the ins and outs of assets between home and office, the way it’s always been done? Of course. But a paper and pencil sign-out system is astonishingly error-prone.

RFID is accurate. It doesn’t count on people remembering to sign out a file folder or a computer. It doesn’t mistakenly transpose a chair’s asset management ID number. You can rely on the asset data an RFID system delivers.

The hybrid office trend is here to stay. Manage your office assets with RFID and ensure your operation is getting all the benefits of the hybrid workplace.

 

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